'MAC' MANAGEMENT ARCHIVES CONTENT

WHAT IS MAC

MAC (Management Archives Content) is a smart integrated application designed to apply all international standards & specs, which creates an accredited electronic archives application, taking in consideration solving all problems facing archives systems, to lead for a unique design, applying the up to date sophisticated technology.
MAC is applying the standards of "International Standards for Archival Description (ISAD) which is issued by International Council of Archives (ICA), these standard contains 26 fields of Meta Data related to Archives.

MAC STANDARDS

ISO (International Standards Organization) & ICA (International Council of Archives):
The International Standards of ISO & ICA are applied regarding the Meta Data of each Archive 22Types. User starts to enter the Meta Data of each document type according to the standards of ISO & ICA, Taking in consideration that the whole design is dynamic. The system creates a default standardized Meta Data for each type of document, the default is dynamic too until the client reach the optimum design for his archives types.

OCR (Optical Character Recognition)

The System is applying OCR on all digital files. And convert scanned files into digital text, Search specific document using keywords, Edit the scanned document in a word processing program.

CONTENT STRUCTURING

The user defines a DYNAMIC TREE-based content of each type of archive.

DOCUMENT CAPTURE

The System is integrated with all types of scanners.
Client capture documents that need to be archived, or scan the documents. The user browse the Meta Data form and feed the data and the system will start automatically to archive them into the database.

Image Editor Tool can modify the image colors and sizes, add notes or annotations, cleaning the documents from any dirty or affects happen to it due to bad reservation or conservation.

WEB BASE

The system is designed as Web Base applacation to enable users & top management from following up folow of documents and responsibilities ONLINE.

HANDLING ALL TYPES & CATEGORIES OF DOCUMENTS (22 TYPES)

The system handles all types of printed documents (administrative, financial & technical … etc.) ; also all types of non-printed documents, such as slides, CD,s , DVD,s, Video, computer files, photos, images…. Etc. And all types of digital forms.

INDEXING & DEPTH ANALYSIS

Applying indexing of ISAD, the User defines the style of indexing (By Name, Date, Type, subject send by, received by, organization,… etc).
After the user archives the document, the system starts to make the indexing for each document according to the predefined authentication glossary of indexing terms.

SEARCH & RETRIEVAL

“Basic Search” using index words … keywords search capabilities (Auto Complete Function)
“Advanced Search” by combining the various criteria defined above (content, con-text, and document Meta data) plus Boolean search “and/or/not” are used to reach the optimum results of retrieval. The search words will be highlighted in the results of combined search of full text, indexing fields, document categories and folder location All meta data field are used as search segments. The used keywords will create an authority field for each type of keywords, either name, subject, author, received unit …. Etc., which can create deep analysis for the documents.

MULTI BRANCH

User starts to enter the data of each tree a Sub tree.The system categorized these Tree according to managerial policy. The top management can access the data easily and secured. Retrieve the data filtered by branch or accumulated branches.

SECURITY

The Admin defines groups and users for each group.Define user name and password for each user.The Admin user assigns the privileges for each group.
The privilege includes system pages and page functions. When login with the admin user, all pages and functions will be available, when login with another limited user, only the assigned privileges will be visible .

BARCODE / QR the system is applying Barcode / QR to be used with the documents to facilitate the reaching of retrieval documents and to enumitate Quantities & types.

REPORTING

Search results can be presented in form of reports, MS Excel, MS Word, PDF, and HTML beside the normal reports for all documents & users.

WEB BASED BROWSING

As the system is built on "Web Base Browsing" environment, the users can use the system online through the Internet, by using the security functions for user or document.

IMPORT & EXPORT TRANSACTIONS

Manage all import and export transactions for any type whether it includes attachment and link the transactions together with ability to search and retrieve any transaction

WORK FLOW & ASSIGN RESPONSIBILITIES

The system is applying the work flow functions to trace the document movement in the organization from the starting of creating the document to storing and retrieval of it, plus the flow of using and movement of the document. This function enables the control of the document movement within the organization.

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MAC BROCHURE

Features of MAC

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